Accounts Payable - FSS - Executive

Job Description –

Accounts Payable (AP) Analyst –

HCLTech – Shared Services (Mexico Scope)

Role Summary

The AP Analyst –is responsible for executing high-volume Accounts Payable activities within a shared services environment, ensuring accurate invoice processing, compliance with Mexican tax regulations (SAT), and adherence to internal controls and SLAs. The role supports vendors and stakeholders while ensuring all transactions meet legal and fiscal requirements in Mexico.

Key Responsibilities

Transaction Processing (High-Volume Environment)

• Process vendor invoices in SAP (MIRO, FB60, FB65) in line with SLAs
• Perform 2-way/3-way match (PO, GRN, Invoice) with high accuracy
• Process non-PO invoices ensuring proper approvals and documentation
• Handle multi-entity and cross-border invoices when applicable
• Respond to vendor queries (including CFDI rejections or tax issues) within SLA
• Coordinate with:
• Procurement (PO discrepancies)
• Tax team (withholding and SAT validations)
• Business users (invoice approvals)
• Follow up on pending approvals to prevent aging and non-compliance
• Ensure adherence to HCLTech internal controls, SOPs, and SOX requirements
• Support internal/external audits (including SAT-related audits)
• Ensure all invoices are compliant for deductibility purposes
• Identify and resolve discrepancies:
• Incorrect CFDI structure or missing XML
• Cancelled or duplicated invoices
• Tax inconsistencies
• Escalate high-risk items (non-compliant invoices, tax errors) to senior team members
• Support resolution of blocked invoices in SAP
• Support reconciliation of:
• Vendor balances
• SAT reported vs recorded invoices
• Withheld taxes
• Invoice processing productivity (volume/day)
• Accuracy and First-Time-Right (FTR %)
• SLA / TAT compliance
• Vendor query resolution time
• Tax accuracy (withholding applied correctly)

Basic Qualifications

• Bachelor’s degree in accounting, Finance, or related field
• English Fluent – Spoken and Written
• 0–2 years of AP / Finance Operations experience (shared services preferred)
• Basic understanding of Mexican tax framework (SAT, CFDI, (IVA, ISR withholdings)
• SAP knowledge preferred
• Excel (filters, lookups, pivot basics)

Soft Skills

• Strong compliance and control mindset
• Ability to work under high-volume, deadline-driven environment
• Effective communication with global and local stakeholders
• Organizational and prioritization skills
• Process-oriented and disciplined execution
• Proactive issue identification (especially tax/compliance risks)
• Continuous improvement mindset (Lean / automation awareness)